General Arrangements and Risk Assessment :
A First Aid Box has been provided for each Office, the maintenance of which is the responsibility of the First Aider. First Aiders will be identified to all staff by means of an appropriately displayed notice. All staff should be aware of who their first aiders are.
* In the event of an accident or injury immediately seek the assistance of a first aider or if unavailable, their immediate superior.
All injuries must be recorded in the Accident Book which will be found with the First Aid Box. This is the joint responsibility of the person involved and the first aider. All serious accidents must be reported immediately to the Regional Manager or his/her Deputy. They will decide if the injury is reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations.
The Office Manager will examine the accident book at regular intervals to review the types of accidents occurring and decide if there are additional safety matters that need to be addressed.
It is everyone's responsibility to know where the fire exits, fire alarm points and fire extinguishers are located and to fully understand the Fire Procedure. If you are uncertain, ask. The fire extinguishers are maintained by Chubb Fire. Fire alarms will be tested and drills carried out regularly. It is everyone's responsibility to ensure that:
Fire Risk Assessments are conducted regularly by external professional organisations across the company.
Employees requiring any health and safety advice will initially ask their direct superior. When the matter is more serious or an appropriate solution cannot be agreed, the matter will be taken to the Office Manager, Anne Edwards and/or Paul Metcalfe. Where necessary, health and safety advice will be sought from an independent Health & Safety Advisor. The Enforcing Agency for each office is the local Environmental Health Office of the Local Authority.
Persons under 18 years of age
The company does not carry out any activities where persons under the age of eighteen would not be allowed to work. However, the company understands the increased risks due to the inexperience of young workers and comply with the special rights under the Working Time Regulations. Additional supervision and training will be applied when management feel that it is required.
Poor lifting technique causes more time away from work than any other cause. All employees must take care when lifting and be aware of their own capabilities.
Always test the weight of items before attempting to lift them. If you have any doubt about your ability to lift ask for assistance.
Always plan your lift of a large or heavy load, know where you are going, and ensure that the path is clear and that there is a clear place to put the load down. Do not bend over the load, bend your legs. Take a firm grip, use your legs to raise the load, try to carry the load at waist to chest height and avoid twisting at the waist.
All employees must report any loose or damaged plugs or cables or any other damage to electrical equipment to the IT Department. Such equipment must not be used until made safe.
Ensure that cables and extension leads do not create a tripping or fire hazard.
Portable electrical equipment (PAT) is carried out regularly by an appointed electrical contractor. An appointed person at Head Office is responsible for this, although the actual arrangements may be delegated to a specific person in each office. However, all PAT must be approved by Paul Metcalfe at Head Office before taking action.
IT will carry out random checks to electrical equipment, cabling etc in each regional office.
Two of the major risks in office safety are fire and slips, trips and falls. Both of these are exacerbated by untidy offices. All staff are responsible for the state of the office and for clearing up junk, waste and unused equipment. Always put things away in the correct place when you have finished with them. If you create more waste than the bins provided can hold, ensure that it is disposed of promptly and correctly. Never block gangways and through routes and never leave tripping hazards where people may fall over them.
Recyclable waste paper is collected in green sacks provided by a reputable recycling organisation on a weekly basis.
The last person to vacate the premises is responsible for ensuring that all windows have been secured and that the alarm has been set. Failure to set the alarm may result in disciplinary action being taken.
VDU Risk Assessments are carried out for all new starters and on an ad hoc basis.
Prolonged use of keyboards and mouse have caused a variety of repetitive strain injuries. Poorly set up workstations can lead to unnecessary aches and pains and can exacerbate or cause musculo-skeletal injury. Poorly set up monitors can cause headaches and eye-strain and can exacerbate poor eyesight.
Most importantly you must be comfortable in your work station. This is normally achieved by sitting square onto your keyboard and monitor with feet flat on the floor or on a foot rest. Arms should be held with forearms approximately horizontal and, most importantly, wrists straight. When not typing rest your arms but to not cut off circulation with the edge of the desk.
Sit upright with your back well supported and eyes approximately level with the top of the screen. If prolonged time is spent entering data into the computer or staring at the screen take regular breaks, about five minutes each hour where you do something else that uses the hands differently and lets the eyes focus at a different distance. Holding hot drinks can help hands to relax.
If your work station does not allow you to do this report the matter to your Office Manager who will take the matter up with the appropriate person responsible for health and safety. If you regularly develop aches or pains that seem to be related to your work station, report it as soon as you can.
The Health and Safety (Display Screen Equipment) Regulations 1992 require employers to reimburse employees who are identified as "users" with the cost of an appropriate eye and eye sight test on request, which must be carried out by an authorised Optometrist.
CCG College Training will contribute towards the cost of glasses (i.e. basic frames/lenses) if an Optometrist confirms they are neededsolely for display screen work. The company is not responsible for providing glasses for general use, i.e. driving, watching television, reading etc. Please contact Human Resources at Head Office for further information.
Risk Assessments will be conducted by Human Resources once HR has been informed of the pregnancy.
If you have visitors, you are responsible for their safety when on our premises and when appropriate, may have to explain our Health & Safety Policy.
All visitors must be made aware of the Fire Procedure, how to evacuate and where to assemble.
All temporary workers must be made aware of their responsibilities under Health and Safety legislation as well as our policy and that of the client. These are made clear on a handout that they will be given.
We also have a responsibility to ensure that they are suitable for work and that we are placing them with a responsible company that has appropriate Health and Safety Standards. If there are any doubts these must be cleared up before placement occurs. Check any queries with the Office Manager or Paul Metcalfe, as appropriate.